In pursuance of  the Right to Information , 2005 contact numbers of the Officers are as under :

Sr. No.	Name & Designation of the Officer	Phone (Office)	Mobile	Designation
1.	Sh. M. P. Gupta, Director	0172 - 2703829		Appellate   Authority
2.	Sh. Sudhir Kumar Gilhotra	+91-1666-240654	94161-66540	P.I.O & Principal
3.	Sh. M.S.Komal, H.O.D	+91-1666-240654	+91-1666-244887	APIO

Right To Information Act 2005

 

      Index

Sr. No.	Name of Manual
i.	The particulars of organization, functions and duties.
ii.	The powers and duties of its officers and employees.
iii.	The procedure followed in the decision-making process, including channels of supervision and accountability.
iv.	The norms set by it for the discharge of its functions
v.	The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions.
vi.	A statement of the categories of documents that are held by it or under its control.
vii.	The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or administration there of.
viii.	Statement of the boards, councils, committees and other bodies consisting of two of more persons constituted as its part or for the purpose of its advise and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.
ix.	A directory of its officers and employees.
x.	The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations.
xi.	The budgets allocated to each of its agency, indicating the particulars/of all plans, proposed expenditures and reports on disbursement made.
xii	The manners of execution of subside program., including the amounts allocated and the details of beneficiaries of such program.
xiii.	Particulars of recipients of concession, permits or authorizations granted by it.
xiv.	Details in respect of the information, available to or held by it, reduced in an electronic form.
xv.	The particulars of facilities available to citizens for obtaining information including the working hours of a library or reading room if maintained for public use.
xvi.	The names, designations and other particulars of the public information officers.
xvii.	Such other information as may be prescribed.

 

 

 

i) The particular of its organization, function and duties.

Govt. Polytechnic  Sirsa  is situated in the west of the Sirsa City. Its distance is about 5 KM from Main Bus stand & about 4 KM from the Railway station of the city on Rania/Ellenabad road. This institute started functioning during the session 1962 with an annual intake of 30 students of Civil Engineering students.The institution is spread over an area of 26 acres and has a very good & green campus. It came into existence in 1962 at the time of Joint Punjab by the efforts of Sh. Sardar Partap Singh Kairon, the then Chief Minister of the Joint Punjab.

 

Contact Nos. --- +91-1666-240654

+91-1666-240097

Email Address-- gpsirsa@hry.nic.in

Courses

The Govt. Polytechnic, Sirsa was started initially with an annual intake of 60 seats. The institute has constantly made gains in quality and quantity since its inception. At present the institution is offering the following Diploma level courses

Sr.No.	Name of the Course	Duration	Present Annual Intake	Anticipated intake w.e.f. 2004-05*
1	Agricultural Engineering	3 years	44	44+2
2	Civil Engineering	3 years	49	66+3
3	Electrical Engineering	3 years	44	66+5
4	Mechanical Engineering	3 years	44	66+5
5	Computer Engineering	3 years	44	66+5
6	Electronics & Communications	3 years	0	66+5

* AICTE approval has been granted for the increased intake

All these courses are duly recognized by AICTE and affiliated to the State Board of Technical Education, Haryana. The examinations are conducted by State Board of Technical Education, Haryana, Chandigarh on semester basis

 

            The institution is  under   administration of the  Er. Sudhir Gilhotra (M.Tech. Electrical Engineering) )

             Institution is over all responsible for providing better trainings to the students in different trades and also providing the better placements to the students. Institution is following all the rules and regulation as prescribed by DTE/Govt. of Haryana from time to time.

            The affairs of the institute are managed by the State Government under Technical Education Department. The examination are conducted by the State Board of Technical Education, Haryana, Chandigarh on Semester basis

e-mail: gpsirsa@hry.nic.) 

II ) The power and duties of its officers and employees.

       Institution is following  the rules , regulation, instruction given by Govt. of  Haryana / DTE.

iii) The procedure followed in the decision-making process, including channel of supervision and accountability.

a.) The procedure followed.

                 Principal of the Polytechnic is responsible for overall planning and management of the academic and administrative activities of the institutes including optimal utilization of resources. Principal is the implementing authority of plans and polices of the Government notified from time to time. Principal performs the duties of Head of the office at the institute level. He is the competent authority for all cases of group D employees. For cases of group A, B& C also require the recommendation of Head of Institute before sending for the final approval at the Head Office.

b.) Channels of supervision and accountability.

                The Principal acts as head of the institute. Some cases are disposed at the level of Principal and the cases, which require approval of Director or Government, are sent to the Head Office by the Principal.

                      

iV) The norms set by it for the discharge of its functions.

The institution discharge its function according to norms as below:-

1) Punjab Civil Service Rules.

2) Punjab Financial Rules.

3) Instructions given by the Government from time to time.

4) The norms and standards as laid down by All India Council for Technical Education/DTE.

5) Rules of business.

V) the rules , regulations , instructions , manuals and records, held by it or under its control or used by its employees for discharging its functions.

           The Institution works on the basis of following rules/instructions:-

1) Punjab Civil service rules.

2) Punjab financial rules.

3) Group A and B service rules.

4) The instruction manual.

5) The general and common conditions of service rules as amended from time to time.

6) The instructions issued from time to time by the Director, Technical education Haryana.

                     

Vi)  A statement of the categories of document that are held by it or under its control.

1.  Personal file of every officer/employee.

2.  Service Book of every officer/employee.

3.  Admission record.

4.  Exam record.

5.  Training and Placement record.

6.  Lab Record.

7.  C.D.C Record

8.      Hostel Record

 9    P.W.D Record

10.  Students Fund record

 

 

vii) The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or administration there of.

Following schemes include the members of public in the formulation of their policy or administration:-

vii) a. Community Polytechnics Scheme (Direct Central Assistance Scheme)

Monitoring & Evaluation.

Monitoring of progress will ensure that the objectives are being realized constantly and no deviation is taking place. To ensure the proper implementation of the Scheme of Community Polytechnics it shall be monitored at two different levels i.e.

(i) Polytechnic Level

(ii) District level

(i) Polytechnic Level

It should be the duty of the Executive Committee of the Community Polytechnic to ensure that the work is progressing as per the approved operational plan. They should analyze any deviation and take corrective action.

The composition of Executive Committee shall be as given below:-

Executive Committee

1.	Principal of the polytechnic	Chairman
2.	Two Representatives of the Faculty	Member
3.	Two Representatives of the Village Panchayat/Panchayat Samiti/Zila Parishad for the Extension Centres	Member
4.	One Representative of NGOs/Retired Professional	Member
5.	One Principal/Project officer from nearby Community Polytechnic	Member
6.	Project officer of Community Polytechnic	Member Secretary

Staffing Position (CDC Scheme)

Sr. No.	Name Of The Post	Number
1	Over all in charge (Principal)	1
2	Project Officer (Part Time)	1
3	Asst. Project Officer ( Part Time)	2
4	Supervisor (Full Time)	1
5	Instructor	As per requirement
6	Master Craftsman (Full Time)	1
7	Helper (Part Time)	As per requirement
8	Cashier (Part Time)	1
9	Clerk-cum-Typist	1
10	Store Keeper (Part Time)	1

(ii) District Level

            Community Polytechnic constitutes the focal points of implementation whereas their Extension Centers become the delivery points to transfer rural technology to rural masses. It is envisaged that community polytechnics will act as resource centers. Monitoring of task at the operational level shall be carried out by the Advisory Committee set up at the Community Polytechnic which receives the necessary feedback from village Panchayats, NGOs, retired professionals and, other participating agencies.

Advisory Committee.

The Advisory Committee is the main policy making Committee and appraises new projects/ programs to be taken up by the Community Polytechnics. The Committee must meet at least once in six months.

Composition of Advisory Committee shall be as given below:

Advisory Committee.

Note: At least two meetings of the Advisory Committee shall be held every year.

vii) b. Industry Institute Interaction

Polytechnics train the human resource and supply technical manpower to the industries, which is very vital input for the industries. The success of the institution depends on how useful their products are to the industries. Success of industries also depends in the quality and competency of the products they take from the institutes. Since the requirements of industries are to be satisfied by the institution and industries ultimately get the benefit of efforts taken by the institution, the requirements of industries can be made clear so that the institutes can plan and implement system of education and training to meet the requirements. Any mismatch will result in loss to both; time and energy of education system will go waste and industry will fail to face competition to survive. Thus industries and institutes are to get together, for their own survival. It is therefore necessary to develop a synergic relationship between both of them. Educational institutes should take a leading role in promoting industry Institute Interaction (III) with industries, as they will gain much from such interaction.

Although many things can be done under the meaning of Interaction. Mostly following are the key areas on which the mutual interaction among Industry and Institute can be stressed upon.

1) Industrial training for teachers & students.

2) Field visit by teachers & students.

3) Seminars, Extension Lectures and Conferences.

4) Conduct Education Program for Industry Personnel.

5) Curriculum framing involving Industry personnel.

Benefits

Through Industry Institute Interaction (I.I.I) both Institutes and Industries can be benefited a lot. Following are the benefits that can be derived in general.

1) Once the students are properly trained in the institute with sufficient exposure on industrial environment there is reduced in house training cost for them once they are recruited.

2) Different content updating programs of the institute help the industry personnel adapt to rapidly changing technology.

3) Interaction also helps the industry and its personnel to know the advance techniques to be applied on understanding imported technology.

4) It helps in knowing ways and means of developing indigenous technology.

5) It also helps Industry Personnel to acquire higher qualification through continuing Education Program.

6) Institute will develop infrastructure facilities through funding of industries on sponsored R&D Projects.

7) The quality of education and training will improve through I.I.I.

8) Curriculum can be better designed and more acceptable to industries by involving Industry personnel in curriculum framing.

9) Teachers and students will realize the complexities and inter disciplinary nature of problems that are handled in industry.

10) Students will learn important aspects of dealing with people, communication, motivation and organization culture and factor discipline that exists in industries.

11) Teachers get exposed to the operation of specialized plant and equipment, which educational institutes do not have.

12) Teachers orient themselves with the new and emerging area of technology in industries.

13) Teachers also relate theory and practical, which is needed from effective engineering education.

 

Viii) Statement of the boards, councils committees and other bodies consisting of two or more persons constituted as its part for the purpose of its advice and as to whether meeting of those boards , councils , committees and other bodies are open to the public, or the minutes of the such meeting are accessible for public.

          The various committees are constituted at the institute level for smooth conduct of all the activities of the institute for the benefits of the students.

A.  Admission committee

B.   Hostel committee

C.   Anti ragging committee.

D.   Disciplinary committee

E.   Exam Cell.

F.   Training and placement Cell

G.   Court cases committee.

H.   Student fund committee.

I.    Extra curricular activity committee.

J.      CDC Cell

K.     Auction/Unserviceable Item Committee

   

 

ix) A directory of its officers and employees. :-

 

   Directory of Officers

ADMINISTRATION

 

 

DEPARTMENT Of AGRICULTURAL ENGG

 

 

DEPARTMENT of APPLIED SCIENCE

 

 

DEPARTMENT of COMPUTER ENGG.

 

 

 

 

DEPARTMENT of CIVIL ENGG

 

 

 

DEPARTMENT of Mechanical ENGG

 

 

Workshop

 

DEPARTMENT of ELECTRONICS & COMMUNICATION ENGG.

 

DEPARTMENT OF ELECTRICAL ENGG

 

 

 

 

Office Staff of Polytechnic

 

 

 

Other Staff of Polytechnic

 

Sr. No.	Name	Designation	Contact No.
1	Surender Kumar	Daftri	01666-218571
2	Amar Singh	L.A	01666-227427
3	Babu Lal	L.A
4	Janak Raj	L.A	01666-225881
5	Surya Kumar	L.A
6	Sohan Lal	Attdt/ Peon
7	Ramesh Kumar	Attdt/ Peon
8	Vijay Kumar	Attdt/ Peon	01666-232655
9	Gurdev	Attdt/ Peon
10	Sham Lal	Attdt/ Peon	01666-248218
11	Ram Sumaj	Attdt/ Peon
12	Ranjeet Singh	Attdt/ Peon
13	Santosh	Attdt/ Peon
14	Satyawan	Chowikidar
15	Bant Singh	Chowikidar
16	Lila Ram	Chowikidar	01666-235348
17	Ram Kumar	Chowikidar
18	Bajrang Dass	Chowikidar	01666-310888
19	Dharam Singh	Chowikidar	01666-223580
20	Kalu Ram	Chowikidar
21	Ram Pal	Mali-cum-Beldar
22	Bala Ram	Mali-cum-Beldar
23	Shish Pal	Mali-cum-Beldar
24	Mahender Ladha	Sweeper
25	Mahender Gharu	Sweeper	01666-220577
26	Nirmala	Sweeper
27	Sursati	Sweeper

 

 

 

 

x) The monthly remuneration received by each of its officers and employees, including the system of compensation as provide in its regulations

        Monthly Remuneration Received by Officer/employees.

A.  TEACHING POSTS.

1. Principal Rs. 13,500-17250+200 S.P.

2. Head of Department Rs. 12,000-16,500

3. TPO Rs. 12,000-16,500

4. Senior Lecturer Rs. 10,000-13,900

5. Lecturer Rs. 8,000-13,500

6. Programmer Rs. 8,000-13500

7. Foreman Instructor Rs. 6,500-10,500

B.  SUPPORTING STAFF GROUP 'C'

8. Jr. Programmer Rs. 5000-7,850

9. Workshop Instructor Rs. 5,000-7,850

10. Jr. Librarian Rs. 5,000-7,850

11. Electrician Rs. 4,000-6,000

12. Driver Rs. 4,000-6,000

13. DMO Rs. 3,050-4,590

14. Lab Assistant general  Rs. 3,050-4,590 

15. Library Assistant Rs. 3,050-4,590

16. Typewriter Mechanic Rs. 3,050-4,590

C.  MINISTERIAL STAFF GROUP 'C'

17. Deupty Supdt.. Rs. 5,500-9,000

18. Assistant Rs. 5,000-7,850

19. Junior Scale Stenographer Rs. 4,000-6,000

20. Clerk-cum-Typist  Rs. 3,050-4,590

21. Steno Typist Rs. 3,050-4,590

D.  CLASS IV GROUP 'D'

22. Chowkidar Rs.2,550-3,000

23. Mali Cum Baildar Rs.2,550-3,000

24. Sweeper Rs.2,550-3,200

25. Daftri Rs.2,650-4,000

26. Attendant/Peon Rs.2,550-3,200

 

xi) The budgets allocated to each of its agencies, indicating the particular of all plans, proposed  expenditures and reports on disbursement made.

Budget Expenditure Statement for the Year 2005-2006(Non-Plan)

Sr.No.	Major Head	Budget Allotment
1	Salary	11371000-00
2	Wages	---NIL---
3	Dearness Allow	2268000-00
4	Scholarship	20000-00
5	Travel Expenses	Ord-95000,Temp-40000,Doc-10000
6	Office Expenses	Ord-220000,Temp-100000 Doc-20000,Sol-70000
7	Rent Rate & Taxes	--NIL---
8	Material & Supply	Ord-165000,Temp-200000
9	Purchase	---NIL---
10	Medical Reimbursement	55000-00
	Total

Budget Expenditure Statement for the Year 2005-2006(Plan)

Sr.No.	Major Head	Budget Allotment
1	Salary	2900000-00
2	Wages	250000-00
3	Dearness Allow	500000-00
4	Scholarship	---NIL---
5	Travel Expenses	25000-00
6	Office Expenses	200000-00
7	Machinery & Equipment	8250000-00
8	Minor Work	30000-00
9	Motor Vechicle	400000-00
10	Material & Supply
11	Other Charges
12	POL
13	Purchase
14	Medical Reimbursement	732000
	Total

 

 

xii) The manner of execution of subsidy program, including the amounts allocated and the details of beneficiaries of such program.

 Scholarship:- Under This there is merit cum means for the benefit of students of Polytechnics @ Rs. 50/- P.M.

xiii) Particulars of recipients of concession, permits or authorizations granted by it.

Xiv) Details in respect of the information, available to or held by it, reduced in an electronic form.

 The information such institution detail, Department detail, Seats intake, facilities, Strengths, Pay bills, M.I.S., P.I.S., Pass out Students Detail, Labs Equipment Detail is available in electronic form.

xv) The particulars of facilities available to citizens for obtaining information including the working hours of a library or reading room if maintained for public use.

The Library or reading room is not maintained for public use. It is maintained for students and staff members. The citizens may obtain the required information by browsing a website of the  Institute (http://techeduhry.nic.in).

xvi) The names, designations and other particulars of the public information officers.

 The proposed names and designations of the public information officers at GP,Sirsa are :-



1)  Public Information Officers:-Sh. Sudhir Kumar Gilhotra , Principal  01666-240654(O) ,94161-66540( M)

2)  Assistant Public Information Officers:-Sh. M.S Komal H.O.D 01666-240654(O) ,01666-244887( R)